Before the assessment

 

• Registration must be completed by a parent/guardian of the candidate, or a representative of the candidate with permission from their parent/guardian, to use the candidate’s data for assessment purposes. The following data is required to register for Spotlight:

  • The candidate’s name

  • The candidate’s date of birth

  • The desired assessment date

  • The name of the person completing the registration, their relationship to the candidate and their email address

  • Postcode – postal town only

  • Current school

 

• The parent/guardian or representative who completes the registration (Assessment Administrator) will receive a confirmation of registration by email and, once verified, the candidate’s unique login information. 

 

• Inform Spotlight of any changes to the candidate’s registration information before the confirmed assessment date. Undeclared changes may result in a candidate not receiving valid results, and you may not be eligible for a refund or transfer. 

 

On the assessment day

 

• The Assessment Administrator will have received the assessment login information in advance of the assessment day. It is the responsibility of the Assessment Administrator to inform Spotlight if they have not received the login instructions within 24 hours of the assessment date

 

• Assessments must be administered by the Assessment Administrator, who will receive the login information by email and set up the assessment on the assessment computer. The Assessment Administrator is responsible for:

  • Explaining the rules (contained within the login information), 

  • Logging the candidate onto the assessment platform, informing them that comfort breaks can be taken between sections, 

  • Providing rough paper and a pencil/pen for working.

 

• Be ready to take the assessment at least 10 minutes before the expected assessment start time. Before the candidate starts the assessment they should receive the following information:

  • The assessment consists of four sections. English, maths, verbal reasoning and non-verbal reasoning. Timings for each section depend upon the age of the child and those will be specified in the instructions. 

  • Breaks can be taken between sections, however the whole assessment must be completed in one day

 

• The candidate’s answers must be entirely their own work with no help or assistance from any person(s) or other sources.

 

• The candidate should leave personal belongings outside the room where the assessment is to be conducted. The only personal items allowed in the assessment room are paper, a pen, pencil and eraser

 

• Switch off any mobile phones and leave outside the assessment room.

 

During the assessment

 

• Candidates are allowed a piece of rough paper for working and pen or pencil. Apart from the assessment computer, nothing else should be on the desk during the assessment.

 

• Candidates will be informed that they should tell the Assessment Administrator at once:

  • if they lose internet connection or the computer is not working

  • if they need to go to the bathroom during the assessment

  • if they feel unwell 

 

• The Assessment Administrator should be available to offer assistance in ensuring the assessment platform runs smoothly.

 

• Candidates should not ask for, and should not be given, any explanation of the assessment questions.

 

• Inform Spotlight immediately if the Assessment Administrator believes that the candidate’s performance may have been affected by ill health, or by the way in which the assessment has been delivered, or for any other reason. If there is a complaint relating to the delivery of the assessment, this must be submitted to Spotlight as soon as possible. Spotlight does not accept complaints relating to the delivery of the assessment after the assessment result has been produced.

 

Candidates must not …

 

• talk to anyone once the assessment has started (except the Assessment Administrator in case of a problem)

• speak to, or attempt to elicit answers from adults administering the assessments

• have their mobile phone, or a calculator with them during the assessments 

• leave the room whilst undertaking any assessment module

• engage in any form of malpractice which may damage the integrity and security of the Spotlight Assessment. 

 

Malpractice includes, but is not limited to:

• attempting to cheat in any way

• impersonating another candidate or having another person impersonate them

• copying the work of another candidate

• disrupting the assessment in any way

• reproducing any part of the assessment in any medium

• attempting to alter the data on the Spotlight Report

• Candidates engaging in malpractice will not be allowed to complete the assessment and will not receive an Spotlight result. Candidates who are found to have engaged in malpractice on assessment day once their result has been issued will have their result cancelled. Assessment Administrators engaging in malpractice may be liable to legal action.

 

After the Assessment

 

• Results are issued by Spotlight usually within two business days; usually faster, or as close to this timescale as possible.

 

• Results are shared with a Spotlight Consultant upon booking a feedback session. All Spotlight Consultants are appointed, trained and regulated by Spotlight Education and are subject to Spotlight Education’s policies on Data Protection, Safeguarding, and GDPR policies.

 

• The email address used to register the candidate will:

  • Receive notification that the Assessment Report is available for download from www.spotlighteducation.co.uk and will be invited to book a feedback session with a Spotlight Consultant.

  • Upon confirmation of booking the feedback session, the Assessment Administrator will receive a video call link for the agreed date and time, and the Assessment Report.

  • Following the Consultant Feedback session, an email notification will be sent to advise that a Next Steps report is available on www.spotlighteducation.co.uk.

​

• The Spotlight reports will be issued in the candidate’s name as it appears in their registration. If you find that the candidate’s details are incorrect on the reports, please email enquiries@spotlighteducation.co.uk to request changes. 

 

• A candidate’s result may not be issued within suggested timescales if Spotlight Education deem it necessary to review any matter associated with their assessment. In exceptional circumstances a candidate may be required to re-take one or more Spotlight components. The Spotlight reports may be cancelled after they have been issued if any irregularity is identified. 

 

• Candidates cannot access the work produced in Spotlight at any point after the assessment.

 

The Consultant Feedback Session

 

• All Spotlight Assessments must be accompanied with a single feedback session with a Spotlight Consultant

 

• Feedback sessions are a minimum of 30-minutes, and are only available to the candidate’s parents/guardians. We recommend that the candidates themselves are not present during the feedback session, although parents/guardians may wish for older children to be present. We leave this to the discretion of parents/guardians and with the agreement of the Spotlight Consultant.

 

Cancellation & Refunds

 

• All refunds are subject to a £25 administration fee

 

• Refunds are only eligible within 60 days of registration

 

• If you need to reschedule the Spotlight assessment once the assessment date has been agreed, for any reason, please contact enquiries@spotlighteducation.co.uk to discuss a new assessment date. There is flexibility in the assessment date.

 

• If you need to reschedule the Spotlight Consultant Feedback Session once the date has been agreed, for any reason, please contact enquiries@spotlighteducation.co.uk to discuss a new feedback session date. There is flexibility in the feedback session date. Please note that our Consultants’ availability is limited and where possible the feedback session takes place as originally scheduled.

 

• You can cancel your assessment at any time prior to the logins being used. Once the assessment has been accessed online there is no automatic right to a refund.

 

Your Spotlight Assessment Privacy

 

• Spotlight recognises and supports the right of candidates, parents/guardians and representatives to privacy.

 

• Registration, login information, results and next steps will only be sent to the Assessment Administrator of the Spotlight candidate. 

 

• The Spotlight Education reserves the right to share candidate data including, without limitation, assessment performance or score data with law enforcement agencies and appropriate regulatory authorities where required, for purposes necessary to protect the Spotlight assessment and its partners against any form of malpractice.

 

• Spotlight Education may use its data, in an anonymous and/or aggregated form, for informational, research, statistical or training purposes.

 

• Spotlight Assessment data is valid for 12 months from the assessment date, after which, in accordance with GDPR requirements, data is anonymised and no longer valid. 

 

Spotlight Declaration 

 

It must be acknowledged by the candidate’s responsible adult at the point of registration that they:

 

• certify that the information provided as part of this candidate’s registration form is complete, true and accurate. 

• understand that the data on this registration form, the results and responses to the Spotlight assessment (The Data) is collected for the purposes of the Spotlight assessment only.

• understand that The Data collected during registration will be processed and securely stored by Spotlight for the purpose of the Spotlight assessment. 

• consent for The Data to be disclosed to, processed and stored for the administration of the Spotlight Assessment by Spotlight and their assessment partners (The Intac Network and Atom Learning Ltd.). They further consent for The Data, including, without limitation, assessment performance or score data, and the assessment result to be disclosed by Spotlight to their partners for the purpose of verifying the assessment result or to carry out enquiries in relation to suspected malpractice.  

• understand that The Data may be processed in an anonymous form for statistical and research purposes. 

• understand The Data is shared with Assessment Administrators and Spotlight Consultants (do we need to define them elsewhere?) for the purposes of administering the Spotlight assessment. The Data is not disclosed to undeclared third parties.

• understand that if the details in a registration are not complete, a registration may be delayed or not processed. They further understand that completing and submitting this registration does not guarantee access on the preferred assessment date. They understand that the candidate’s access will be confirmed by email from Spotlight Education.

• acknowledge the Spotlight Terms and Conditions and agree to abide by the rules and regulations contained therein. 

• understand that the results will be published in the Spotlight Report and that they will be available on www.spotlight.co.uk and will be sent to the email address provided at registration only. 

• understand that Spotlight Education has a responsibility to all candidates to ensure the highest confidence in the accuracy and integrity of assessment results and that the Spotlight Education therefore reserves the right to withhold assessment results temporarily or permanently, or to cancel assessment results which have been issued, if they consider those results to be unreliable for reasons of suspected malpractice or any other irregularity in the assessment process. 

• understand that the results may not be issued after the assessment if Spotlight Education deems it necessary to review any matter associated with my assessment, including making enquiries as to whether any rules or regulations have been breached, as outlined in the Spotlight Terms and Conditions. They also understand that in exceptional circumstances, candidates may be required to re-take one or more Spotlight components. 

• understand that if the candidate is suspected of engaging in any form of malpractice, or does anything that might damage the integrity and security of Spotlight Education, they may not receive an assessment result, the assessment fee will not be refunded and they may be prohibited from taking the Spotlight Assessment in the future. 

• understand that the work the candidate produces as part of the Spotlight Assessment remains the property of Spotlight Education. Under no circumstances will it be released to candidates or to institutions or organisations without permission from the Assessment Administrator.

• understand that they are liable for the full assessment fee if they cancel the candidate’s assessment or feedback session or request to reschedule within two days of the assessment date, unless contact has been made with Spotlight Education, who will endeavour to offer flexibility in rescheduling.

 

Disclaimer

 

The Spotlight Assessment is made available worldwide to all persons who are aged 6-16 years old, regardless of gender, race, nationality or religion. 

 

The Intac Network and Atom Learning Ltd. and any other party involved in creating, producing, or delivering Spotlight shall not be liable for any direct, incidental, consequential, indirect, special, punitive, or similar damages arising out of access to, use of, acceptance by, or interpretation of the results by any third party, or any errors or omissions in the content thereof. 

 

Data Policy

 

Spotlight Education regard the lawful and correct treatment of personal information as important to our successful operations and to the maintenance of confidence of those with whom we deal. As such this statement will apply equally to all of our operations irrespective of where they are based. 

We will comply with the provisions of the EU General Data Protection Regulations 2018 (GDPR) and any related legislation in so far as the same relates to the provisions of these terms and conditions. We shall apply the GDPR globally, except where part or all of any local law is stronger. www.spotlighteducation.co.uk/legals